Big Noise Wester Hailes Operations Manager Vacancy

Sistema Scotland is recruting an Operations Manager role for their upcoming Big Noise Wester Hailes Project.

The post is full time working 35 hours per week, 9.00am – 5.00pm, with a salary of £30,711 to £35,260 per annum.


You will support the Head of Centre, and as part of the Big Noise Wester Hailes Senior Team, to ensure high quality procedures, processes and operational functions are embedded to maximise the success of the programme.  A skilled project manager, you will also have experience of working with communities and volunteers, and will have a passion for music, along with the belief in the impact and transformative power it has for children and the wider community.

Principal Duties               

The following gives an indication of the duties and responsibilities that the post may involve.  The exact nature of these duties and responsibilities will change over time and the post holder will be expected to work flexibly and carry out any work that is reasonably required and is appropriate to the role.

Supporting the Head of Centre and, as part of the Big Noise Centre Senior Team, to ensure all management, operational and administration processes are embedded, effective and clear to all staff, cover musicians and volunteers.

Operational management of the Big Noise after school and holiday Programme; ensuring safety for     everyone, and that all policies and procedures are being followed.

Management and supervision of the Big Noise Centre Administrator(s)

Leading on effective timetabling of all staff, cover musicians and volunteers, allocation of rooms, scheduling of private lessons etc within the programme (including after school, in school and holiday provision)

Leading on management of the Big Noise Centre office and delivery spaces.

As part of the senior team, overseeing the after school programme as required

As part of the senior team, deputising for the Big Noise Centre Child Protection Coordinator (Head of Centre) as required

Overseeing the signing children in and out of the after-school and holiday programmes,   supporting any children out of sessions and monitoring the parents in and out of the building at after-school.

Lead Health and Safety Officer for the Big Noise Centre including the creation and review of risk assessments, supporting the health and safety rep, ensuring safety checks are up to date and part of ongoing processes and routines

Building and sustaining positive relationships with identified key local partners and acting as a champion for the programme.

Building and sustaining positive relationships with parents and community members, ensuring effective systems are in place to communicate regularly.

Leading on Project management for identified key events and concerts delivered by the Big Noise Centre; and supporting with the operational elements of all events (including ensuring adequate administrative support)

Overseeing the management and development of volunteer programme including recruitment, induction, yearly training plan, supervision and regular communication.

Supporting the Head of Centre to oversee identified budget areas for the Big Noise Centre

Overseeing and ensuring accurate salary Information for all the Big Noise Centre staff is collated and sent to Sistema Scotland team for processing.

Ensuring accurate information is collected and maintained for programme participants on the database, and keeping an oversight of the database for the Big Noise Centre

Ensuring asset registers and instrument inventories are accurately maintained

Ensuring support and implementation of evaluation frameworks and systems, including participation records and reporting, relating to the Big Noise Centre

Management and organisation of regular visitors to the programme

Attendance at and participation in identified in centre meetings (e.g. senior team meetings, whole team meetings) and cross centre meetings (e.g. peer meetings etc)

Providing reports on key operational areas (e.g. safeguarding/child protection, health and safety, volunteers etc) for Board meetings (and relevant Board committees)

Overseeing the processing of orders (instruments / merchandise / equipment)

Managing the annual leave process for staff in the Big Noise Centre


The closng date for applications is Monday 8th November 10am. You can read the full job advertisement online here and apply for the post here.

For any additional information please e-mail hr@sistemascotland.org.uk or telephone 07436 224565.

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